Why are we doing this and how can you participate?
The 大象传媒 is offering 大象传媒 Academy events, such as courses and training to audiences across the UK and beyond, which you can participate in from the comfort of your own device or in-person. You will be able to sign up for the events (either in-person, by online seminar, or live stream) via the 大象传媒 Academy website or use links on our social media pages.
When you register for the event, we will ask for your contact information, and you will have the opportunity to sign up to our newsletter for news and updates about 大象传媒 Academy’s latest work, courses, and opportunities.
Once we have approved your registration to attend an event, we (大象传媒) will send you a link via email to watch the event through Zoom or Microsoft Teams. Make sure you have internet access with Zoom or Microsoft Teams installed so you can view the online event.
When you attend the event either online or in person, you will be able to watch the trainer/panel and submit comments and questions via the Q&A box online or in person at the venue. Any comments or questions that you submit will be reviewed by our moderation team before being passed on to our event host for discussion with the panel.
The 大象传媒 will collect your personal data via an online platform used by the 大象传媒. To ensure the 大象传媒 is meeting its Charter obligations to inform, educate and entertain, we will process some of your personal data to help us make sure we are providing something for everyone and allow you to benefit from our services, enabling us to provide you with the best webinars and live streams with the most relevant information, courses and opportunities.
We also process your personal data for the purposes of your attendance at our events and providing you with the 大象传媒 Academy newsletter.
What 大象传媒 will collect and how we will use it?
The 大象传媒 will collect and process the personal data that you have provided to us about yourself.
Personal data
You must be 18 years or older to participate in our online events. If you are under 18 you must be accompanied by an adult.
When you register for an event via our online registration form, we collect the following personal data about you:
- Name
- Age (If you choose to provide it)
- Postcode
- Mobile number (if you choose to provide it)
- Employment status (including job title if you provide it)
- Highest level of education received
Depending on the questions you answer via the online uploader registration form and the details you provide us with, the 大象传媒 may also collect, and process special category data. This might include for example:
- Health related data
- Race or ethnicity data
When you attend a 大象传媒 Academy event online seminar or live stream, during the event we will also collect the following personal data about you from Zoom/Microsoft Teams:
- Your country
- Your join and leave time
- Your name linked to a comment if you do not submit it anonymously
- Your comment or question if you choose to submit one
Who is the Data Controller?
The 大象传媒 is the 鈥淒ata Controller鈥� of your personal data. This means that the 大象传媒 decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice.
As the Data Controller, the 大象传媒 has the responsibility to comply, and to demonstrate compliance with, Data Protection Law.
Zoom and Microsoft Teams will act as a separate Data Controllers in respect of the personal data processed as part of the services that they provide to you when you create an account with them. The event sessions will be recorded, and it will not be possible to opt out of this functionality.
The way in which they process your data can be found for Zoom and for Microsoft Teams.
Lawful basis for processing your personal data
The lawful basis on which the 大象传媒 processes the personal data is the performance of its public task. The lawful basis on which the 大象传媒 processes your special category data is substantial public interest. The 大象传媒鈥檚 role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains.
This is consistent with the 大象传媒鈥檚 wider public purposes under its Royal Charter, which states that the 大象传媒 must 鈥�鈥how the most creative, highest quality and distinctive output and services: the 大象传媒 should provide high-quality output in many different genres and across a range of services and platforms which sets the standard in the United Kingdom and internationally.鈥�
Sharing your information
The 大象传媒 works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the 大象传媒 and not independently of the 大象传媒.
We will not share your personal data with any other third parties unless required or permissible by the law.
Retaining your information
The 大象传媒 will retain your registration data provided through our online platform for seventy-five (75) days, after which it will be aggregated for reporting purposes, and any personal data will be deleted.
If you choose to sign up to 大象传媒 Academy newsletters, your personal data will be kept for the purposes of providing the newsletter. After (2) years you will be asked to confirm whether you wish to continue receiving the newsletter.
If you choose to opt out/unsubscribe at any time, your details will be added to a suppression list and then deleted after ninety (90) days.
Event recordings could be chosen to feature on the 大象传媒 Academy website and would be kept in perpetuity for archival purposes and to enable others to watch them. Only those that conduct the event will feature on the recordings. If the selected recording contains any comment or question of yours which could include personal data, this will also be kept in perpetuity.
Your data will be stored within the UK and the EEA (European Economic Area).
Your rights and more information
You have rights under data protection law:
- You can request a copy of the personal data 大象传媒 stores about you.
- You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
- You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle the 大象传媒 to refuse your request.
- In certain circumstances, you have the right to restrict the processing of your personal data or to object to the processing of your personal data.
- You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.
You can contact our Data Protection Officer if you have questions or wish to find out more details about your rights, please visit the 大象传媒鈥檚 Privacy and Cookies Policy at .
If you have a concern about the way the 大象传媒 has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner鈥檚 Office (ICO) .
Updating this privacy notice
We will revise the privacy notice if there are significant changes to how we use your personal data.