Your trust is very important to us. This means the 大象传媒 is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such information. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.
Why do we collect and use your personal data?
The 大象传媒 is calling on all poets out there in Coventry to write or recite a poem that you have created about friendship! If rhyming is not your thing, you can just tell us your thoughts on friendship! We’d love to hear from you about why friendship matters to you. Our favourite poems, recitals and comments will be included as part of the public artwork that will be on display at the Belgrade Theatre during the 大象传媒 Contains Strong Language Festival, 23 - 26 September 2021.
If you under 16 years of age, you can still participate by getting your parent or guardian to submit your entry on your behalf.
We hope to use your comments and poems鈥痑s part of the #CityOfFriendship – Coventry City of Culture 2021 programme of events and the 大象传媒 Contains Strong Language Festival, but we can’t guarantee it.鈥�
What will 大象传媒 collect and how will we use it?
The categories of personal data that is collected include the following:
- your name
- your age
- your email address
- your general area
- your content and creations – i.e. the written poems, audio clips of poem recitals, or the comments that you share about friendship
- if you are under 16 years of age, the name and contact details for a parent or guardian, and their contact details (phone number and email address), and your name.
If you are under 16 years of age and your comments or poem is selected for publication, or if you are invited to take part in our local radio programmes, we will be in contact with you or your parent/guardian to obtain a Contributor Consent Form.
Sometime your creation or comments may contain more sensitive information (the law calls it the ‘special category of personal data’), like racial/ethnicity information and any visible information about your health, or your religious beliefs. This information may also be apparent from the audio, if you to share an audio recital.
Please respect the privacy of your friends and family when you provide poems or comments to us! Please don’t identify anyone else by name, and don’t include any sensitive details about anyone else in your comments and poems.
Who is the Data Controller?
The 大象传媒 is the “data controller” of your personal data. This means that the 大象传媒 decides what your personal data is used for, and the ways in which it is processed. Your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the 大象传媒 has the responsibility to comply, and to demonstrate compliance with, data protection law.
Lawful basis for processing your personal data
The 大象传媒 relies on its public task as a media organisation to process this data for the purposes of creating broadcast output through audience engagement. We have carefully considered the impact on you/your child and will not use your/your child’s personal data where the impact overrides our interests.
The 大象传媒 processes your/your child’s special category data, such as ethnicity and disability status (if applicable) on the lawful basis that processing is necessary for reasons of substantial public interest in fulfilling its Charter obligations, in engaging with audiences and creating broadcast output.
Sharing your data
The 大象传媒 uses a tool called ‘Uploader’ to receive your videos. This is a secure internal 大象传媒 system.
Except as indicated above, the 大象传媒 will not share your personal data with any third party without your prior consent unless required or permitted by law. In line with our terms of entry, if the submission contains troubling content, the 大象传媒 may take advice from the NSPCC, and may refer to the relevant authorities in accordance with the .
Retaining your data
Your/your child’s personal data and any audio clips sent to us will be retained for the duration of this programme.
Our favourite comments and written/recited poems will be used as part of broadcast content and be made available publicly through various mediums and archived in accordance with the 大象传媒’s Editorial Guidelines. If your/your child’s recording and any of their personal data is broadcast, it will be retained and archived in perpetuity by the 大象传媒. Our favourite submissions will also be used as part of the public artwork that will be on display at the Belgrade Theatre during the 大象传媒 Contains Strong Language Festival, 23 - 26 September 2021.
Personal data and contributions that are not used will be deleted at the completion of the programme.
Your rights and more information
under data protection law. You can request a copy of the data 大象传媒 stores about you, which includes your 大象传媒 Account data and the data described above.
You have the right to ask for your data we collect to be deleted however, there are exceptions to your rights and they may be limited in some situations for example we may refuse this request.
You can contact our Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the 大象传媒’s Privacy and Cookies Policy at .
If you have a concern about the way the 大象传媒 has handled your personal data, you can raise your concern with the supervisory authority in the UK, .
Updating this privacy notice
We will revise the privacy notice if there are significant changes to how we use your personal data.