大象传媒

This page contains important information on the submission of a Full Proposal. More information on pitching ideas to 大象传媒 Radio can be found on the Pitching Ideas page.

1: What we need from you 

You should submit a written proposal via Proteus adopting the following structure:

Part 1 鈥� Your detailed full proposal

Showing your response to the 大象传媒鈥檚 editorial requirements as outlined in the relevant Commissioning Brief. 

Part 2 鈥� A section containing the following information:

(i) The name and contact details of your nominated representative (a single point of contact within your organisation who will be responsible for all communication related to the commissioning brief).

(ii) Location of production [specify any location pre-conditions, e.g. relating to talent or strategic objectives].

(iii) Evidence that you have the skills to deliver, or the ability to acquire the skills to deliver, the production of the programme in line with this commissioning brief.

(iv) Details of third party suppliers. You may want to work in partnership with third parties to deliver the brief. If so, you should include: o responses on behalf of each partner o details of the responsibilities of each partner o an outline of the main personnel who will be responsible for the production and delivery of the programme o An explanation of how working in partnership would be successfully achieved, including a proposed legal structure (e.g. one lead contractor and sub-contractors).

(v) Details of your proposal's total programme and per episode cost, broken down by the price to 大象传媒 Public Service and any other funding sources. As part of our strategic priorities, the 大象传媒 is making a commitment to the real living wage (As described by the Living Wage Foundation 鈥� see livingwage.org.uk. The per episode cost of the programme should be budgeted to account for the real living wage and the Full Proposal should include details off how compliance with the real living wage will be achieved. All details should be included in a Word format, providing the information below:

Appendix A 鈥� Confirmation of acceptance of the 大象传媒鈥檚 key contract terms.

Appendix B 鈥� Risk management. You should identify specific risks and the processes or systems that will be put in place to manage the identified risks. This section should also include a detailed transition plan and an explanation of how you will manage the transition from the current to the new production of the programme, with minimum disruption.

Appendix C 鈥� Company policies. This part of the response should include:

• Evidence of your diversity and inclusion policy
• Evidence of the existence of other company policies listed here. (Note: the 大象传媒 will not be undertaking a detailed review of the policies themselves as part of the evaluation, it will be assumed that they comply with 大象传媒 requirements).

As with the short proposal, if you have any questions that you need answering before you submit your full proposal please ensure you send them to the contact name by the date stated in the relevant Commissioning Brief. 

2. What to expect from us: nominated representative

The 大象传媒鈥檚 nominated representatives for this commissioning brief will be the Commissioning Owner / Contact as stated in the relevant Commissioning Brief. No individual other than the 大象传媒鈥檚 nominated representatives (or their delegates as advised by the 大象传媒) is authorised to discuss the contents or the substance of this commissioning brief with you. We鈥檒l let you know of any change or addition to the 大象传媒鈥檚 nominated representatives.

3: Responses to your questions

In the interest of fair competition, where we feel it鈥檚 appropriate, anonymised questions and responses will be circulated to all producers.

4: Copyright

The 大象传媒 is a signatory to, and will abide by the principles of the APC Code.

5: Confidentiality

The 大象传媒 will keep confidential all commercially sensitive information included in responses to the Commissioning Brief and will only use this information for the purposes of evaluating the Full Proposal, provided that the Supplier has identified the confidential nature of any such information.

6: Freedom of Information Act

As a public authority, the 大象传媒 is required to comply with the Freedom of Information Act 2000 (鈥淔OIA鈥�), which came into force on 1 January 2005. The FOIA is intended to deliver greater accountability for decisions and spending across the whole of the public sector. It requires public authorities to strike a balance between achieving transparency and protecting genuinely confidential or commercially sensitive information. You should be aware that, under an FOIA request, the 大象传媒 may be required to disclose information contained within the Full Proposal or future contractual information. Following a request, the 大象传媒 may take the views of organisations submitting proposal into account when deciding what information will be disclosed. For more information on the Freedom of Information Act see bbc.co.uk/foi.

7: Costs 

You submit responses to the Commissioning Brief and take part in this process at your own cost.

8: A fixed price deal

The contract will be offered as a 鈥渇ixed price鈥� deal, with you being responsible for any overspend and entitled to keep any underspend. 

9: Important points to note

All proposals should be submitted using Proteus. Full proposals must be received no later than midday (12:00) on the dates set out in the timetable set out in the Commissioning Brief. We strongly advise you to submit your final responses in good time to avoid the possibility of difficulties caused by unforeseen network or transmission problems. No late submissions will be accepted. The Commissioning Brief is not a contract. However, the information contained in the Commissioning Brief, together with the supplier responses, will form the basis of the final contract between the Supplier and the 大象传媒. The 大象传媒 reserves the right to exclude any producer that is found to either: a) have provided information which is untrue, or b) be in breach of any of the terms of the non-disclosure agreement.

IMPORTANT:

Producers wishing to submit a proposal under any 大象传媒 Radio Commissioning Brief  are not permitted to contact 大象传媒 production staff, seeking information about the programme, during the commissioning period without prior consent from the Commissioner.

Producers are not permitted to contact on-air talent or their producers, unless shortlisted, and with prior approval of the commissioner.

Any producer found to be in breach of this clause will be excluded from the commissioning process.

The 大象传媒 may modify the Commissioning Brief (including the timetable) at any time prior to the submission deadline. Any such amendment will be notified in writing to all prospective producers. To allow time for such amendment to be taken into account, the 大象传媒 may, at its discretion, extend the deadline for receipt of submissions.

The 大象传媒 reserves the right at any time prior to the award of a commission, and without incurring any liability to the affected suppliers, to accept or to reject any proposal, or to annul the commissioning process rejecting all Full Proposals. More information relating to all commissioning briefs and rounds, regardless of Networks can be found here.

By submitting your proposal, you confirm acceptance of the key contract terms.