大象传媒

[Two Minute Tales 2023: What Happened this Winter Privacy Notice for Young People is available here]

Your trust is very important to us. This means the 大象传媒 is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

The 大象传媒 is giving children and young people living in Northern Ireland the chance to submit a short story to feature in this year’s ‘Two Minute Tales’. The theme this year is ‘What Happened this Winter…’. Each of the finalists will receive a specially created illustration depicting their story, or a scene from it.

Entries can be sent to us online, by email, or by post.

If entries are submitted online, the 大象传媒 will collect the personal data via an online platform used by the 大象传媒.
This year we have two language categories – one category for stories written in English, and a second category for stories written in Irish.

We will split entries in the English language category into three (3) age groups:

• 5 to 8 year olds
• 9 to 12 year olds
• and 13 to 16 year olds

There will be three (3) finalists in each English language age group. We will then pick one (1) winning story for each age group.

Three (3) finalists will be selected in the Irish language category. We will then pick one (1) winning story from this category.

The twelve (12) finalists will have their short stories read out by actors on 大象传媒 Radio Ulster. We will also ask the finalists to appear live on radio to talk about their story. When the finalists appear on live radio their full name will be announced on air, and their full name will be shown next to their story on the 大象传媒 Northern Ireland Two Minute Tales programme webpage. All the stories shown on the ‘Two Minute Tales’ programme webpage will include the specially created story illustration.

The finalists’ stories will also feature in an illustrated book along with their full name, and age. The book will be available for download on the programme webpage.

The four (4) winners will be chosen by an external panel of judges. The winners will have their story animated and shared on 大象传媒 Northern Ireland social media platforms and programme pages.

All entries must be approved by the child’s parent/guardian. Teachers may submit entries so long as they have obtained parental/guardian approval first, and we ask that teachers are also presented with this privacy notice.

When your child contributes to the 大象传媒, we may use their contribution in our programmes or content, but we cannot promise to use everything that we receive. If we broadcast their contribution (including on live radio) this may include the programme being available online and/or on demand, and their contribution may be used again in a future broadcast. It may also include use on the 大象传媒’s social media channels.

For information in relation to how the 大象传媒 will process your personal data where you are providing contributions to our programmes, please see our Privacy Notice for Contributors .

‘Two Minute Tales’ is open to children and young people in Northern Ireland only.

Entrants in the English language category must be aged from 5 to 16 years on 7th November 2023. Entrants in the Irish language category must be aged from 5 to 11 years, on 7th November 2023.

Personal data about the child

• Child’s first name
• Child’s age at 7th November 2023
• Child’s story
• Confirmation the child lives in Northern Ireland

If the child wins in their category or is chosen as a runner-up, we will also ask for their surname so their full name can be announced on radio, and shown on the programme website and in the downloadable illustrated storybook.

Personal data about parents/guardians

• Parent/guardian’s full name
• Parent/guardian’s contact phone number and email address

Personal data of the teacher (if they are submitting the stories)

• Teacher’s full name
• Teacher’s contact phone number and email address

The 大象传媒 is the “data controller” of your personal data. This means that the 大象传媒 decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the 大象传媒 has the responsibility to comply, and to demonstrate compliance with, data protection law.

The lawful basis on which the 大象传媒 processes the personal data we collect for 大象传媒 Northern Ireland's Two Minute Tales is鈥痶he performance of its public task. It’s the 大象传媒’s public purpose to serve all audiences with content which informs, educates and entertains, and to reflect the United Kingdom and its cultures and values to the world.

We also鈥痟ave鈥痑 legal obligation鈥痶o process the personal data of the winner(s) in order to鈥痗omply with relevant competition鈥痳egulations.

The 大象传媒 works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the 大象传媒 and not independently of the 大象传媒.

If your child’s entry is shortlisted, it will be shared with a panel of judges outside of the 大象传媒 for the purpose of selecting the winners.

We may share personal data with a third party where required or permitted by law.

We will keep personal data included in entries which do not win the competition until 31st December 2023, after which it will be deleted.

The 大象传媒 will keep winners’ personal data for two (2) years for audit and regulatory purposes.

If your child and/or their story features in a broadcast or on the 大象传媒’s website, this content will be retained and archived indefinitely by the 大象传媒.

The personal data collected will be stored within the UK and European Economic Area (EEA).

You have rights under data protection law:

• You can request a copy of the personal data the 大象传媒 stores about you.
• You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
• You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle the 大象传媒 to refuse your request.
• In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
• You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the 大象传媒’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the 大象传媒 has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) .

We will revise the privacy notice if there are significant changes to how we use your personal data.