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Your trust is very important to us. This means the ´óÏó´«Ã½ is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

A lot of us experience problems with our mental health at some point in our lives, and help and support from people around us can make all the difference to how we cope day-to-day and on the road to recovery. The Radio 4 All in the Mind Awards want to hear your experiences of brilliant mental health care, by nominating someone to recognise the unsung heroes who help make a difference.

Nominations are open from Tuesday 10 September 2024 at 9.30am to 1.00pm on Wednesday 8 January 2025. We ask that you let your nominee know you’ve nominated them. The ´óÏó´«Ã½ will collect the personal data via an online platform used by the ´óÏó´«Ã½.

There are three (3) categories in the awards:

• The Individual Award (for a non-professional in your life who has helped you);
• The Professional Award (for a mental health professional); and
• The Project Award (for a non-professional project that has helped you)

Before deciding on a shortlist, we may get in touch with both you and/or your nominee for more information about your nomination.

For those shortlisted, we will ask both you and your nominee to appear on radio programming to discuss how they helped you, and where relevant their wider work. We will also ask you and your nominee to be present at the awards ceremony in June 2025 and to take part in any post-awards publicity.

If you appear on ´óÏó´«Ã½ programming, this may include the programme being available online and/or on demand, and your contribution may be used again in a future broadcast.

We may use your contribution for promotional purposes on the ´óÏó´«Ã½’s social media sites.

For information in relation to how the ´óÏó´«Ã½ will process your personal data where you are providing contributions to our programmes, please see our Privacy Notice for Contributors .

What personal data will the ´óÏó´«Ã½ collect?

There are two types of personal data: personal data and special category data. Special category data is still personal data, but its processing by the ´óÏó´«Ã½ requires the ´óÏó´«Ã½ to follow additional compliance steps. 

Personal data

You and your nominee must be 18 years or older to participate.

The ´óÏó´«Ã½ will collect the following personal data about both about you and your nominee:

• Name
• Age
• Postcode
• Email address
• Contact telephone number
• Reasons for your nomination

The ´óÏó´«Ã½ will also process the following special category data about you, and may process it about your nominee, depending on the content of your nomination, if such data is provided as part of the nomination.

• Health information

We may also process the following special category data about you and your nominee, depending on the content of your nomination, if such data is provided as part of the nomination.

• Racial or Ethnicity information
• Religious or philosophical beliefs
• Sex life or sexual orientation information

Who is the Data Controller?

The ´óÏó´«Ã½ is the “data controller” of your personal data. This means that the ´óÏó´«Ã½ decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the ´óÏó´«Ã½ has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data

The lawful basis on which the ´óÏó´«Ã½ processes the personal data is the performance of its public task. The lawful basis on which the ´óÏó´«Ã½ processes your special category data is substantial public interest. The ´óÏó´«Ã½’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains. 

Sharing your personal data

The ´óÏó´«Ã½ works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the ´óÏó´«Ã½ and not independently of the ´óÏó´«Ã½.

Entries will be shared with the judging panel of mental health professionals, mental health campaigners and service users.

We may share personal data with a third party where required or permitted by law.

Retaining your personal data

We keep records of the winners for two (2) years for auditing and compliance purposes.

If you appear in ´óÏó´«Ã½ programming or ´óÏó´«Ã½ promotional content, this will be retained and archived in perpetuity by the ´óÏó´«Ã½.

If you are unsuccessful, the ´óÏó´«Ã½ will delete your personal data by 1 October 2025.

Your personal data will be stored in the UK and the EEA.

Your rights and more information

You have rights under data protection law:

• You can request a copy of the personal data the ´óÏó´«Ã½ stores about you.
• You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
• You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle the ´óÏó´«Ã½ to refuse your request.
• In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
• You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the ´óÏó´«Ã½’s Privacy and Cookies Policy at .

If you have a concern about the way the ´óÏó´«Ã½ has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) .

Updating this privacy notice

We will revise the privacy notice if there are significant changes to how we use your personal data.