If you wish to bring your baby to meet your colleagues during your leave period, this should be arranged via your Line Manager; it is not possible to ‘drop in’ with your child to a 大象传媒 site – all visits whilst on Parent Leave must be pre-approved to allow arrangements to be organised by your Line Manager.
- Your Line Manager must complete a which includes details of your visit, who you will be visiting, location, and any individual access needs you or your child may require in the event of an emergency.
- Upon arrival, you will need to sign-in and collect a visitors’ badge. The person you are visiting should collect you from the reception area. This is because your child is a visitor that needs to be recorded as being in the building in case off an emergency.
- Your child must remain with you at all times. A colleague cannot look after your child at any point during your visit.
- Upon departure, you will need to sign-out and return your visitors’ badge.
Children (under the age of 18 years) who are providing a planned contribution (actor, performer, musician, invited guest) to 大象传媒 output (TV film production, radio, news interview, panel event etc) whether paid, or unpaid, or whom may have won a 大象传媒-organised competition that requires them to collect a prize/award or;
Children (under 18, or as specified in individual ticketing terms and conditions) who attend productions, shows and events at 大象传媒 sites as an audience member, whether ticketed or through general admission.
- Children must be accompanied at all times by an adult with parental responsibility, or an adult with an enhanced criminal record check i.e., teacher, qualified support worker, or professional licensed chaperone.
- 大象传媒 staff should never be alone with a child (except for identified staff who are acting in a ‘loco parentis’ role such as a Safeguarding Specialist or Safeguarding Point of Contact). Such individuals are subject to enhanced criminal records vetting and have undertaken advanced safeguarding training.
Official tours of 大象传媒 main sites are organised throughout the year by the 大象传媒 workplace event team or 大象传媒 official tours (Cardiff). These tours are organised in collaboration with 大象传媒 safety, security, and safeguarding teams to ensure all expected standards are met to comply with 大象传媒 insurance requirements.
Unofficial or ad-hoc tours of 大象传媒 sites, studios, locations, or buildings are not permitted for children under the age of 18.
Children are permitted to visit 大象传媒 sites as part of a pre-planned visit by an education, charity, or community group.
These visits require planning and liaison between the external trip organiser and their 大象传媒 contact; please ensure the following 大象传媒 teams have been consulted or notified - 大象传媒 Security, Safeguarding, Reception, Duty FM, and 大象传媒 Safety.
The safeguarding and wellbeing of children visiting 大象传媒 sites as part of an externally organised visit remains the responsibility of the external trip organiser. The Designated Safeguarding Lead for the 大象传媒 is Kim Collins, Head of Safeguarding. Please ensure you get the Safeguarding Policy and procedure from the organisation you are hosting and the name of their safeguarding lead to support the risk assessment process.
In the event of a safeguarding concern or incident whilst on a 大象传媒 site, report to the 大象传媒 contact (or any member of 大象传媒 staff) in the first instance who will contact the 大象传媒 DSL.
It is not currently possible to arrange local, ad-hoc work experience or work shadowing opportunities outside of the official 大象传媒 Early Careers programme.
There are a number of opportunities for young people to gain an insight into the world of the 大象传媒 via outreach sessions, events, and taster days as a pipeline to a potential apprenticeship opportunity managed by the Early Careers Team. Further information can be found on the website.
Extenuating Circumstances
For exceptions in unplanned or emergency situations i.e. where you have no childcare available due to illness, you should contact your Line Manager to agree on working arrangements such as exceptional leave or to work from home. If you need to collect or drop off equipment or resources, you should remain in reception with your child where items can be collected or dropped off by a member of your team.
Best Practice
If you are required to participate in a 大象传媒-organised event or visit involving children, it is important to observe some basic safeguarding best practice in order to keep both the child and yourself safe:
- NEVER encourage children to like/follow/add you on any social media platforms. Whilst we understand platforms such as LinkedIn offer career progression opportunities for young people starting out in the industry, it is not appropriate for you to invite child visitors to follow your profile. Please do not give out your personal details, contacts, or social ID during events with children present.
- If you are asked to 'speak' or deliver a session to children, please consider how you present yourself - children will look up to you as a role model so it is important that the nature of your dress, language and discussion is suitable and appropriate for the age group of children that you are addressing. Please do not suggest/encourage children to follow unethical/inappropriate routes into the industry.
- Do not offer to give 'extra' tours or opportunities to children that you meet as part of an organised event or visit.
- Children visiting the 大象传媒 in large groups may often visit smaller studios or recording spaces. Please do not supervise children on your own; 'break out' sessions of this nature should be pre-planned to allow for visiting organisations to provide adequate supervision for this incidence.