大象传媒

This Guide outlines the 大象传媒's health & safety vetting procedure for the 'Independents' ('Indies') we commission and makes clear our right to monitor them against health and safety criteria established during the vetting process.

What can go Wrong? 

• Injury to person involved in the production or to member of public
• Complaints by viewers and listeners
• Complaints and investigation by enforcement authorities
• Reputational Damage to the 大象传媒

Legal/大象传媒 Requirements

• Vetting of an Independent Production Company鈥檚 health and safety arrangements must be undertaken prior to using them for the first time and then every 3 years
• As vetting needs to be done as part of the selection process for a competent independent production company, it cannot be done 鈥渞etrospectively鈥�. Sufficient time must be allowed prior to selection to allow vetting to take place and any issues to be resolved. See 'The Safety vetting Process' in Useful Documents 
• The 大象传媒 has an agreement with ITV, Channel 4 and BSkyB to share vetting information so that once vetted by one of the partner organisations the independent production company does not then need to be vetted again by the other broadcasters. Vetting lasts for 3 years.

Control Measures

Safety Vetting

• The Safety Vetting Process (in Useful Documents) describes the process
• Business Affairs Manager (BAM) check 鈥淲hatsOn鈥� to verify if Indy has been safety vetted
• If not, or it has expired, the BAM contacts Safety Advice Line to check if the Indy has been vetted by another broadcaster
• If yes, Safety to update WhatsOn; if not, BAM to send our safety vetting form to the Indy to start the process (see Useful Documents)
• The BAM should review all the safety vetting papers submitted by the Indy prior to submission to make sure all the relevant questions are answered and that the right documents have been supplied before submitting them to the Safety Advice Line
• The Indy should not submit any documents or emails direct to the Safety Advice Line, all communication should always come via the 大象传媒 team engaging the Indy, to the Safety Advice Line.
• 大象传媒 Safety reviews documents submitted to them and advises BAM of the outcome; the 'approval' period is normally 3 years
• For commissions involving 'high risk' activities and/or locations (see below), in addition to being vetted for health and safety by the above procedure, the Indy will need to seek security advice from a company vetted by the 大象传媒 High Risk team.
• 大象传媒 Safety (including the High Risk team) is unable to provide direct safety advice to Indies for legal reasons.

High Risk shoots / deployments

Where the Indy commission involves elements of 'High Risk' (see below), then the Commissioner must obtain and follow advice from the 大象传媒 High Risk and News Safety team before travel (see Recommended Links (Gateway))

 We define 'High Risk' as 鈥渆levated risk of death/detention of crew or contributors, or significant damage to the 大象传媒鈥檚 operations and/or reputation鈥� and may involve:

• Hostile Environments. A Hostile Environment is a country, region or specified area subject to war, insurrection, civil unrest, terrorism or extreme levels of crime, banditry, lawlessness or public disorder; or areas with extreme climate or terrain;

• High Risk Events. A High Risk Event might be major rioting, civil disturbance or extreme public disorder, large scale terrorist or armed criminal incidents such as hi-jacking or sieges, any event involving chemical, biological, radiological or nuclear (CBRN) substances, extreme climatic events and natural disasters such as hurricanes, severe floods, earthquakes, volcanic eruptions, etc. or outbreaks of serious diseases and pandemics. (Events will be designated as High Risk by the High Risk Team in discussion with News Group senior management)

• High Risk Activities. High Risk Activities are investigations involving covert surveillance or filming and/or confrontation of terrorist, serious organised criminal, extremist or violent political groups or sensitive investigations against hostile governments or groups (criminal gangs for example).

The Business Affairs Manager must ensure that the 大象传媒 High Risk Team is notified of any proposed 鈥淗igh Risk鈥� deployments or shoots.

 High Risk team input

鈥� In support, the High Risk team will provide advice to the Commissioner regarding countries listed as Hostile Environments and will advise on Hostile Environment training and equipment requirements. (Equipment is available through the 大象传媒 safety equipment stores. Procurement of training and equipment is nevertheless a matter for the Indy and is considered a production cost)

鈥� The High Risk team will advise on vetted high-risk advice and security providers who the Indy can engage to create a high risk RA and to provide crisis-management during the period of the deployment.

鈥� The completed RA will come back to the High Risk team for a Quality Assurance check, and the relevant High Risk Advisor will provide feedback to the Commissioner as to the quality and rigour of the advice included in the RA. This should occur ahead of the Commissioner鈥檚 editorial sign off, which confirms that the residual level of risk pertaining to the proposed plan is tolerable from the risk owner鈥檚 perspective.

鈥� Provide oversight during any crisis or emergency whilst the Indy and the vetted high-risk and security provider manage the situation.

鈥� Ensure activities by the production that may impact adversely other 大象传媒 operations are co-ordinated.

鈥� The Indy should ensure any significant changes to agreed plans are discussed with 大象传媒 commissioners and the High Risk team before proceeding.

鈥� For further guidance for commissioners working with Indies, please contact the High Risk Team: safetyhighrisk@bbc.co.uk

Monitoring

• The 大象传媒 reserves the right to carry out assurance monitoring of the safety performance of the Independents. 大象传媒 Safety will carry out monitoring checks on random productions based on a risk rating taking into consideration the activity planned, their previous experience, safety support etc. This may include checks on the Independents compliance with their safety policy, reviewing the plans for any particular programme, site inspections, monitoring content including content that was not broadcast.
• The indy is responsible for reporting accidents to the relevant enforcing authority (e.g. the HSE in the UK) but will also inform the 大象传媒 by phoning the Safety Advice Line or the BAM of the circumstances of any RIDDOR incident or similarly serious incident (such as an accident overseas or a serious Road Traffic Accident).
• The BAM or Commissioner to inform Safety of relevant incidents or safety complaints.

Division Specific Issues

• No specific divisional issues.

FAQs/Did You Know?

• From 1st January 2015 the 大象传媒, ITV, C4 and BSkyB will work together, sharing information provided during pre-commissioning health & safety checks. The new vetting criteria are very similar to those we have previously used except that the requirement for the indy to have access to a source of competent advice is stricter than we have previously applied. The source of advice must be a member of the OSH register, CMIOSH, GradIOSH or have qualifications that meet the requirements for GradIOSH. We can still vet companies who don鈥檛 have advice which meets that criteria but that vetting would only be valid for the 大象传媒 not ITV and BSkyB.
• There is a related letter which is being sent to PACT members, that describes how the process works. But essentially it means that a company vetted by the 大象传媒 and meeting the full criteria on the form will be able to work with ITV, C4 or BSkyB without further vetting and vice versa.